Follow the steps below to learn how to fill blank cells in Pivot Table with any custom text. The steps below will walk through the process of counting values and unique values in a Pivot Table. The following examples demonstrate a few other methods and explain which formula is best to be used in which scenario. I don't know how to make this work. If you try to count blank cells in Pivot Table source data fields, you might run into a problem. Count Missing Names In this example there's an Employee field in the source … Continue reading "Count Blank Cells in Pivot Table Source Data" Sometimes there are blank cells in a pivot table's source data. Step 4: After the pivot table is inserted, then go to the “Analyse tab” that will be present only if the pivot table is selected. STEP 1: Click on any cell in the Pivot Table. STEP 2: Go to PivotTable Analyze Tab > Options . In the data source shown below, cell C7 is blank. Just as they are on the worksheet, blank cells are ignored when calculating the pivot table averages, but zero cells are included. Count blank cells in range with COUNTBLANK This uses the following formula IF(A2+B2=2,"1","") The number of "1"'s in column "C" is about 3500. How to count blank cells in Excel - formula examples. Fix “Blank” Value in Pivot Table. For some reason the Count of area of pivot table always counts all rows regardless of if they have a value or empty string. Hi all, I have a pivot table which is counting blank cells from the range of data that the pivot table is reading from. Here are the steps to follow, to show the count of blanks. So I have a series called 'MonthlyReturn' and one with the annual cost of each fund called 'MER'. That blank cell is not included in either the worksheet average (C12), or in the pivot table average, shown below. Now the Pivot Table is ready. Basically, what I'm having a hard time doing is to return empty cells within the pivot table for months where there are no data rather than just showing (0-'MER'/12) which wouldn't be representative of Step 5: From the “Analyze tab,” choose the option of “Fields, Items & Sets” and select the “Calculated fields” of the Pivot Table. errors in Pivot Table occur due to an incorrect formula or calculation errors in the Source Data File being used by the Pivot Table. Please be aware that the function counts cells containing any type of data, including the logical values of TRUE and FALSE, error, spaces, empty … If you’re using a pivot table to count items, be careful to use a field in which there is an entry in every row in the source data. I have been able to fix this by putting on a filter in the data table, highlighing all the blank cells only and then clearing them column by column. Excel doesn’t count empty cells when summarizing in a pivot table, so you might not get the result that you expected. Let’s say, you change pivot table empty cells to”0″. Hidden Zeros COUNTBLANK is the most convenient but not the only way to count empty cells in Excel. Watch for Blanks. Notice that if you delete formulas and do right-click / refresh on the pivot table it will then calculate properly. As you probably know, Excel has a special function to count non-empty cells, the COUNTA function. The problem is the data table is 50 columns long, so it is quite time consuming to do this manually. If you need to create a pivot table chart on a range that includes blank rows you’ll end up with a (blank) label. When I run this spread sheet through a pivot table and count the number of entries in "Column C" I get the whole total of the number of rows. Instead of seeing empty cells, you may see the words “blank” being reported in a Pivot Table. For instance, in the example below, there is a count of 16 for clients when distinctly, they are only 4. Excel formula: count if cell is not blank. STEP 3: In the PivotTable Options dialog box, set For empty cells show with your preferred value. From our experience, #DIV/0! 6500 We can count values in a PivotTable by using the value field settings. This enables us to have a valid representation of what we have in our data. Here is the file so you can see the formulas … Blanks and Zeros. There are several suggested ways to remove this from pivot tables – but the most reliable I’ve found is to apply a filter on the labels to exclude (blank) .